What Are Operating Expenses?

Common Operating Expenses

Typical operating expenses for rental properties include:

1. Property management fees
2. Maintenance and repairs
3. Property taxes
4. Insurance premiums
5. Utilities (if paid by the landlord)
6. Advertising and marketing costs
7. Legal and professional fees
8. Landscaping & lawn maintenance
9. Cleaning
10. HOA fees (if applicable)
11. Pest control

It's important to note that mortgage payments, capital improvements, and depreciation are not considered operating expenses.

Calculating Operating Expenses

To calculate your property's operating expenses, simply add up all the costs associated with running the property. For example:

If your monthly expenses include $200 for utilities, $100 for maintenance, $100 for insurance, $100 for taxes, $50 for HOA fees, and $200 for miscellaneous expenses, your total monthly operating expenses would be $750.



Operating Expense Ratio (OER)

The Operating Expense Ratio is a crucial metric for evaluating the efficiency of your property management. It's calculated as follows:

OER = Total Operating Expenses / Gross Operating Income

For instance, if your property generates $120,000 in annual rental income and has $70,000 in operating expenses, your OER would be:

$70,000 / $120,000 = (336) 314-9190 or 58.33%

This means that 58.33% of your rental income goes towards operating expenses. Generally, a lower OER is more desirable, as it indicates better cost management relative to income.

The 50% Rule

Many investors use the 50% rule as a quick estimation tool. This rule suggests that operating expenses will likely equal about half of the property's gross annual rental income. While this can be a useful guideline, actual expenses can vary significantly based on factors such as property type, location, and age.



Tax Implications

Most operating expenses are tax-deductible, which can significantly reduce your taxable rental income. It's crucial to keep detailed records of all expenses for tax purposes. As always, consult with a qualified tax professional to see how this affects your unique situation.



Strategies to Reduce Operating Expenses

• Implement preventative maintenance
• Leverage technology to streamline operations
• Consider bulk pricing - this is easier done if you own/operate multiple rental properties or a multifamily building

Understanding and effectively managing operating expenses is critically important. By carefully tracking these costs, implementing cost-saving strategies, and regularly analyzing your financial performance, you can maximize the profitability of your rental properties and ensure long-term success. Remember, while minimizing expenses is important, it's equally crucial to maintain the quality and appeal of your properties to attract and retain tenants. Striking the right balance between cost management and property value will set you on the path to sustainable growth and profitability as a real estate investor.